Singapore HQ Setup: Requirements, Costs, and Timeline

Setting up a headquarters (HQ) in Singapore is a strategic decision for companies expanding into Asia. With its pro-business policies, competitive tax system, and global connectivity, Singapore is consistently ranked as one of the best places to establish a regional or global HQ. This guide explains the requirements, costs, and timeline for Singapore HQ setup, helping business owners plan with clarity and confidence.

Why Set Up a Headquarters in Singapore

Singapore is a leading business hub due to its stable political environment, transparent legal system, and strong intellectual property protection. Companies benefit from a low corporate tax rate, extensive double tax treaties, and ease of cross-border trade. Its strategic location in Southeast Asia also provides direct access to fast-growing regional markets, making Singapore an ideal HQ location for international expansion.

Singapore HQ Setup Requirements

1. Company Incorporation in Singapore

Most businesses establish a Private Limited Company (Pte. Ltd.) when setting up a Singapore HQ. The key incorporation requirements include:

• At least one shareholder (individual or corporate)

• At least one locally resident director (Singapore Citizen, Permanent Resident, or eligible work pass holder)

• A registered local business address in Singapore

• Appointment of a company secretary within six months

• Minimum paid-up capital of SGD 1

Company registration is handled by the Accounting and Corporate Regulatory Authority (ACRA).

2. Business Licences and Regulatory Approvals

While many companies can operate without additional licences, businesses in regulated sectors—such as finance, education, healthcare, logistics, or food services—may require approvals from the relevant government authorities.

3. Corporate Bank Account Opening

Opening a Singapore corporate bank account is a critical step in HQ setup. Banks typically require incorporation documents, ownership details, business activity information, and identity verification of directors and shareholders. Approval timelines depend on the bank and company profile.

4. Employment Passes for Foreign Executives

Foreign founders or senior executives relocating to Singapore must apply for appropriate work passes, commonly an Employment Pass (EP). Eligibility is assessed based on salary, qualifications, and job scope.

Cost of Setting Up a Singapore HQ

The cost of Singapore HQ setup varies depending on business size, structure, and operational needs. Typical expenses include:

• Company incorporation services: SGD 1,000–3,000

• Corporate secretary services: SGD 600–1,000 per year

• Registered business address: SGD 300–600 per year

• Employment Pass application fees: SGD 105–225 per application (government fees)

• Office space: From SGD 500 per month for co-working spaces; higher for private offices

Additional costs may include accounting, tax filing, payroll, licensing, and legal advisory services.

Singapore HQ Setup Timeline

Singapore offers one of the fastest business setup timelines globally:

• Company incorporation: 1–3 business days

• Corporate bank account opening: 2–6 weeks

• Employment Pass processing: 3–8 weeks

• Office setup: Immediate for co-working spaces; longer for leased offices

Most companies can complete their Singapore HQ setup and begin operations within 4–8 weeks.

Ongoing Compliance for Singapore HQ Companies

After incorporation, companies must comply with annual statutory requirements, including:

• Filing annual returns with ACRA

• Holding Annual General Meetings (AGMs) or written resolutions

• Corporate income tax filing with IRAS

• Maintaining proper accounting records

Failure to meet compliance obligations can result in penalties, making professional support advisable.

Conclusion

Singapore remains a top destination for regional and global headquarters due to its efficient setup process, predictable costs, and business-friendly regulations. Understanding the requirements, costs, and timeline for Singapore HQ setup allows companies to plan effectively and scale with confidence. With the right guidance, establishing a Singapore HQ can be a smooth and strategic investment for long-term growth.